Growing a business can be a rough task. With all the extra employees you hire and the money you spend on renting a new office, buying new computers and resupplying the workplace, it’s also a very costly expense as well that can easily go wrong. However, thanks to some modern advances in technology and some clever developers, there are ways to cope with a growing workforce that doesn’t involve spending too much money.
Embracing technology is something that most businesses should have done years ago, but simply using technology more often isn’t enough. You have to know your way around a computer, understand what they are capable of, and constantly be on the lookout for new software applications, devices and even services that will allow you to manage your business with ease. Here are just a couple of things that can help you maintain a growing business without crumbling under the pressure.
One of the things that the internet has offered us over the past few years is the ability to work from almost anywhere. Thanks to fast mobile internet technology and cloud services such as Google Drive, we can now make a business that is entirely in the cloud. The cloud simply refers to the internet and our ability to process documents, create content and store files on the internet. This not only saves us money on buying equipment such as hard drives and USB drives for our employees, but it also means that everyone can access those files if they have permission. It’s also a lot safer; assuming you don’t share the documents with people outside of the office, the only way they can access those files is to manually invited to view or edit the documents.
A great example of how to use this is to share and collaborate on documents. For instance, you could have a spreadsheet that monitors everyone’s workload for the day. Your staff can work on their individual pieces of work, submit them by checking a box on a spreadsheet and attaching a link back to their own documents, and you won’t need to chase each employee down to see if they’ve finished their work. Working remotely is also a great way for employees to get work done at home, on the train, or even on the toilet!
Now that technology has allowed us to work remotely, we also need software that is capable of monitoring our employees without being at the office 24/7. Luckily, there’s software for that. Whether you have a dedicated human resources department or you handle employee affairs on your own, you can’t go wrong with specialized employee HR software. You can create employee records and track almost everything useful that you could think of. For instance, you can track absences, you can keep an eye on their holiday dates, their shifts, and even request third-party help from employment law experts if you notice an employee stepping out of line or being absent from work.
The point of software is to make your daily tasks easier. Since a lot of HR software packages allow you to work on almost any device, you can effectively manage your employee records from almost any smart device or laptop. With just a few simple clicks, you can manage an entire workforce with ease, saving you time, money, and a lot of effort.
Keeping an office connected will allow you and your employees to be on the same page. It doesn’t matter if you’re managing a handful of employees, a dozen of workers or even hundreds of staff—you need a way to stay connected with them so that they’re constantly in the loop and you can bark orders at them without screaming from across the office or hoping they pick up their phone. Applications such as Skype and Slack work across multiple platforms, meaning that whether you’re at the coffee shop with your phone, at home with your laptop or in the office at your computer, you can continue communicating with your employees with ease.
Not only can you use regular text messages on these services to give your employees jobs to do or to answer questions and feedback, you can also use voice chat for quick web conferences, one-to-one advice, or group meetings to discuss plans, problems and future strategies. Now that more and more businesses are open to the idea of their staff working from home, abroad or even just away from the office, it’s even more important that we find ways to stay connected with our staff, and there’s no better way than to use software to bridge that gap.
CEO and Founder at Mighty Shouts.
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